Records Retention

The Business Manager serves as the authorized Records Officer of the college. As such, the Business Manager has the authority to review and approve request to destroy public records. All destruction shall be in accordance with the Virginia Public Records Act, Section 42.1-76 through 42.1-91 of the Code of Virginia.

All form destruction must be documented fully on a Certificate of Records Destruction Form (Form RM- 3) and submitted to the Business Manager for review and approval. All requests for destruction shall be in accordance with the Records Retention and Disposition Schedule as published on the Library of Virginia web sit e. (Referenced below.)

Secure containers are located in each department/division for employees to dispose of records following proper approval. The agreement between the college and the destruction vendor insures all files are disposed of in accordance with the state records disposal requirements.

Resources

General Schedules for Virginia State:

Agencies: https://www.Iv a .virginia.gov/agencies/ records/sched_specific/?age ncylist=245

Form RM3: https://www.lva.virginia.gov/ fo rms/ rm-3.pdf